Leads from booking calendars, emails, and social, all unified through a single AI-powered capture and qualification engine. 25+ hours of manual work reclaimed every month.
Irfaan's coaching business pulled leads from booking calendars, email opt-ins, Instagram DMs, and referral forms, with no unified system. Response times averaged 6 to 8 hours. Qualified and unqualified prospects sat in the same inbox. Manual follow-up consumed 25+ hours per month, and the close rate had stalled at 11%.
We built a Make.com automation that ingests every lead source through webhooks, runs OpenAI extraction to capture name, intent, and fit signals, scores each prospect 0 to 100, and writes the result into GoHighLevel with tags and stage. Personalized nurture sequences fire automatically until a Cal.com slot is booked. The whole system runs 24/7, no human in the loop.
Lead volume tripled with no additional ad budget, every prospect that hit the system got a response in under 3 minutes. Close rate climbed from 11% to 20%+ because Irfaan now spends his time only on qualified, nurtured prospects. Monthly revenue impact landed around $10,000 and 25+ hours per month of admin work disappeared.
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